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MS PowerPoint 2007 – Lesson 8: Insert a table in PowerPoint

When presenting slides on PowerPoint, users can insert tables to make statistics easier. In addition to inserting charts on PowerPoint, we can insert tables into PowerPoint in case we want to represent certain data.

Similar to Word or Excel office tools, PowerPoint also provides a full range of data presentation or content formatting features, including inserting tables into PowerPoint. Creating this table will have the task of representing certain statistics more effectively and quickly instead of you having to explain and present more content.

Basically, creating a PowerPoint table is generally similar to inserting a table into Word, or creating a table in Excel. We also do it with the Insert tab and the Table option, along with the formatting options for the data table. More specific steps to insert a table into PowerPoint will be guided by the Network Administrator in the article below.

How to insert tables in Excel

Step 1:

You open the slide show you want to insert a table into the content and then click where you want to insert the table. Next we click Insert tab then select Section Table to proceed with creating the table.

Click on the Table item

Step 2:

The options to create a table appear, including:

  • Hover the mouse to select the number of rows and columns you want to create.
  • Insert Table: Enter the number of rows and columns you want to create in the Insert Table dialog box.
  • Click Draw Table: Click to create a table.
  • Excel Spreadsheet: Import data table from Excel.

If your table doesn’t have many cells, just hover over the number of rows and columns to create a table quickly.

Hover to create a PowerPoint table

And in case you want to customize the number of columns and rows in the table yourself, press Insert Table then enter the number of columns and rows, click OK to create.

Enter the number of rows and columns in the table

So we will have a table on the PowerPoint slide as shown below.

Tables on PowerPoint

Step 3:

After inserting the table into PowerPoint, we can import content into the table or make edits to the table, structure and format for the table.

When clicking on the user table, the user will go to the setting group Table Tools. Here when clicking Layout tab You will see there are Rows & Columns and Merge groups to edit the table structure.

Table Structure Editor

Step 4:

In Rows & Columns group, we will have some PowerPoint data table structure settings including:

  • Insert Above: Inserts an extra line above the first line.
  • Insert Below: Inserts an extra line below the last line.
  • Insert Left: Inserts an additional column to the left of the column.
  • Insert Right: Inserts an extra line to the right of the line.
  • Delete: Delete selected rows, columns, and tables.

Add columns for PowerPoint tables

Step 5:

Next, clicking on the Merge group will have 2 options including:

  • Merge Cells: Merge multiple cells into one cell.
  • Split Cells: Split cells into multiple cells.

Split or merge columns

Step 6:

Next, the user will proceed to reformat the table when clicking on the Design tab above.

In the section Table Styles, you can choose the colors for the table with different styles. To expand Table Styles to select, users click on the 3rd arrow as shown below. Immediately the table will be expanded.

Choose a style for the table

Step 7:

Next in the group Table Style Options, you will have customizations including:

  • Header Row: Highlight the first row to distinguish in the table.
  • Total Row: Highlight the last row to distinguish.
  • Banded Rows: Highlight rows in the same color table in turn.
  • First Column: Highlight the first column in the table.
  • Last Column: Highlight the last column in the table.
  • Banded Columns: Highlight the columns in the table in turn with the same color.

Reformat columns and rows

Step 8:

Next in Word Art Styles group, we can change the effect for the content of the input data in the table, including:

  • Text Fill: Change the color of the text in the table.
  • Text Outline: Add an Outline to the text and change the color, width, and style of that Outline.
  • Text Effects: Add special effects like shadows, reflections.
  • Quick Styles: WordArt styles apply to selected text in the table.

Format text on the board

Step 9:

Finally at the group Set Draw Borders will add border styles around the table including:

  • Pen Style: The style of the outline for the table.
  • Pen Weight: The thickness of the border.
  • Pen Color: The color of the table border.
  • Draw Table: Add new rows, columns, and cells to the current table, split the current cells, columns, and rows, and draw new blank tables.
  • Eraser. Delete the created border.

Add borders to tables

So you have completed the operations of creating tables on PowerPoint, as well as changing the table layout and format for the table. In general, creating tables on PowerPoint is basically the same, not too complicated.

Video tutorial for creating tables on PowerPoint

See more:

Wishing you success!

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