Gmail to be email service most popular in the world. Billions of people use it every day to send and receive email. Gmail has been around for over 10 years and has been refined and kept improving to make it even better.
Gmail for Android has made email management so easy, but how many tricks and tips do you know to make it even easier? The official Gmail app is packed with many useful features for both casual and inexperienced users. Here are 7 tips to help you get the most out of the Gmail app and make you a Gmail expert.
Prerequisites: First make sure you’re running the latest version of the Gmail app. We’ll assume you have your email account up and running.
1. Add a non-Gmail account in the App
Adding a non-Gmail account in the app couldn’t be earlier but with recent updates this feature has been added. You can now manage other email accounts like Yahoo and Outlook right from within the Gmail app. It’s easy to add a non-Gmail account:
- Open Gmail app
- Swipe right to open the menu
- Tap the down arrow icon to the right of your name
- Tap add account
- Select Personal (IMAP / POP)
- Enter required information
To switch between accounts, swipe right to bring up the menu and tap the profile icon you want to use.
2. Create Gmail folders to organize your emails correctly
Gmail has quite a few inboxes to organize emails properly – primary, starred, important, spam… But sometimes it’s just not as relevant as we want it to be. In such cases, you have to give it an itemized label, you need to label it which emails are important and which are not and it will sort by your label. For example, an important message can sometimes go to the spam folder, and a spam email can sometimes get into the folder. It doesn’t happen much, but if you are facing such a rare problem, here is how to fix it.
If an important email is sent to the spam folder, open the message and tap the three vertical dots in the upper right corner and select “mark as important” from the menu. Do that a few times and Gmail will learn what goes where.
3. Mute the conversation
This tip can come in handy when you’re busy and don’t want to be distracted by email notifications. Mute a chat is simple – just open the chat, tap the three vertical dots in the upper right corner and select “Hide” from options.
4. Select multiple emails at once
If you’ve ever tried to bulk delete emails in Gmail app, you must know that it is quite troublesome to select multiple emails at once. You must touch and hold the emails to select them. But there is an easy way to do so. To select multiple emails at once, simply tap the profile icon to the left of each email to select. Once selected, you will see some actions like archive, delete, mark as read/unread at the top.
5. Smart Search
Search is one of the most useful features in Gmail, be it on the web or on Android. You can easily search for emails by entering the sender’s name or a word that you think appears in the body of the email. By using different search operators, you can take search functionality to the next level. Eg : search operator “yes: attachment” (has: attachment) will show all emails with attachments, search operator “after: 2015/7/15” will show all emails you receive after July 15, 2015.
Google has provided a full list of search operators here. These operators work on the web as well as on Android apps.
6. Quick Action
Gmail for Android has very fast action that allows you to delete, archive emails by swiping left or right. To enable this feature, go to app settings and check “Swipe Action” . In the same search page “Gmail default action”, it is available on top. From here you can choose which action you want the swipe to take i.e. delete or archive. Once selected, you can swipe left or right to delete or archive the email.
7. Action Confirmation
How many times have you sent or deleted an email you didn’t want? By enabling action confirmation (confirm before delete, confirm before send, and confirm before archive) from the settings, you won’t have to face that predicament again . The option to confirm the action is available at the bottom of the app settings.
Do you use Gmail for Android every day? Or do you use any other clients for email? Do you have any other tips for Gmail? Share your tickets with our comments in the comments section below.